Wrike vs. Notion (2021) | Which One is for You?

When it comes to digital collaboration software, the two top contenders in the market are Wrike and Notion. The two are each backed by a strong and well-funded team that makes them two of the best products in the market.

It’s not unusual for tech companies to come and go. Every year we see new startups and legacy brands announce huge funding rounds to stay relevant. So what about the future of Wrike and Notion?

Even though we’ve been around for almost a decade, there are still a few things you can do to prepare yourself for future software development trends.

Wrike vs NotionNotion vs. Wrike

Project management solutions have grown increasingly popular as a result of the new remote settings. Wrike and Notion are two of these applications. Wrike is a project management tool that allows users to monitor and organize their projects, while Notion is a one-stop shop for taking notes, assigning tasks, and organizing work.

These apps seem to be the same, but they aren’t. So, what are the differences between the two, and which one should you use? Let’s discover out in this article about Wrike vs. Notion.

Table of Contents


Although I think that if you Googled Wrike vs. Notion, you’d find that you’re already familiar with both. But, just in case you don’t know, here’s a quick rundown of what they’re both about.


Wrike Project InterfaceInterface for Wrike Projects

Wrike is a project management application that organizes your tasks using spaces and folders. When you create a project, it asks for the start and finish dates, as well as the individuals who will be working on it and the default project view. Options appear on the project interface depending on the view chosen. To make it simpler to use, the tool divides personal and team dashboards.


Notion DesktopDesktop Notion

Notion is a note-taking software, but because of how it works, it may be used for a variety of purposes. It provides assistance and blocks. Over 50 blocks are supported by the app. The following are some examples of block types:

  1. headings
  2. text
  3. list of things to accomplish
  4. calendars
  5. lists
  6. embed music, video, maps, tweets, and other media
  7. code
  8. Tools for working with rich text

Notion is a note-taking software with several levels. Under blocks, you may make new notes. Adding a calendar block, for example, enables you to add comments to each day of the calendar.

Also see: Notion vs. Slite (2021)


Both apps are available for Windows, Mac OS X, iOS, Android, and the web. They’re also accessible via all of the main browsers (Chrome, Safari, Firefox).

Creating an account

You’ll need your email address to sign up for Wrike. After that, you may establish an account by filling out some personal information. The software can then be customized and team members may be invited, but such chores can be done later.

Notion, on the other hand, also requires your email address. Using your Google or Apple account as a single sign-on option is supported.

Once you’ve joined up, you may establish a workspace for yourself or for your team. You may also collaborate on notes with other colleagues.

Features of the Team

Wrike is one of the simplest solutions for managing work with coworkers. Let’s have a look at some of its characteristics:

  • Make places for projects to be separated.
  • To organize projects, add folders to spaces.
  • Create group and individual projects.
  • Start with these templates.
  • Files, tasks, reporting, and sharing with others are all part of the process.
  • There are over 400 connectors to help your team work more efficiently (premium plans required for some integrations)

Notion, on the other hand, is a tool for writing, planning, and organizing notes. The following are some of its characteristics:

  • Dashboard for activity
  • Incorporation (Beta)
  • Attachments to files and sharing
  • Notes on the go
  • Customized to-do list
  • Templates for several kinds of notes
  • Storage of documents
  • Management of content
  • Make sub-tasks.
  • On a block, make comments and name individuals.

More like this: Evernote vs. Trello (2021)


Wrike has over 400 applications and connections to choose from. Some integrations are available for free, while others need one of the premium subscriptions. The following are some of the apps:

  • Google Drive is a cloud-based storage service.
  • Gmail
  • Tableau
  • Github
  • Slack
  • Box
  • Dropbox
  • Microsoft Excel is a spreadsheet program.

Notion, on the other hand, provides a limited number of connectors for connecting with your notes. Other integrations may also be installed via the Notion API. The procedure is complex, and to build integrations, you must be an administrator of a workspace. Zapier, Automate.io, Typeform, and Discord are some of the API connections available. Let’s have a look at a couple of them:

  1. Zapier assists you in automating your tasks. It’s designed to move data across various web applications. Slack, Google Sheets, Zoom, and MailChimp are just a few of the 3000 applications it supports.
  2. Typeform is a tool that makes it easier to conduct surveys and gather answers.
  3. Notion can be connected with 200+ applications using Automate.io, an integration platform.

Plans and Pricing

Wrike vs Notion PricingPricing: Wrike vs. Notion

Wrike has four different plans to choose from. The free plan is ideal for teams who are just getting started. It comes with 2GB of storage per user, certain connectors, and task and subtask management capabilities.

Professional is the most basic premium plan, costing $9.80 per user per month. The plan is for teams who are actively expanding and seeking for more alternatives. Aside from the free plan, the premium plan includes additional productivity connections and shared dashboards. In this plan, the maximum number of users is 200.

The Business plan, which costs $24.80 per user per month, is the most expensive. This subscription also includes 5GB of storage per user, 200 automatic actions, custom fields, time monitoring, and a user audit report.

The Enterprise subscription adds more administration features such as single sign-on, password policies, and custom access roles. In addition, each user receives 10GB of online storage. To get pricing, the team must contact Wrike’s sales department.

Personal, Personal Pro, Team, and Enterprise are the four primary plans offered by Notion.

  1. Personal: This free plan may assist with task organization. You may choose from a variety of choices, such as a 5GB file upload, five guests, API beta, bulk export, and so on.
  2. Personal Pro: You receive unlimited file upload, unlimited visitors, and 30 days of version history, in addition to the advantages of the Personal subscription. It costs $4 a month, however it is free for students and teachers.
  3. Team: This plan is intended for teams, and it includes collaborative workspaces, enhanced permissions, and certain admin tools in addition to the personal plan features. It costs $8 per month per user, however students and educators may receive a discount similar to the personal plan.
  4. Enterprise: The Enterprise plan, like Wrike, is for teams of hundreds of employees. Single sign-on, enhanced security, and a dedicated manager are all included.


Here’s another comparison: OneNote vs. Notion (2021)


Both uses are beneficial in their own right. One may benefit more than the other, depending on your job. Wrike is a project management application that allows you to create and mark completed projects and tasks. Notion is a note-taking software with a lot of blocks and collaboration features.

So, if you require more of a management tool, choose Wrike, and if you only need a note-taking app with some management features, choose Notion.

In any case, this concludes our discussion of Wrike vs. Notion. Please post your final decision in the comments section to assist others in making their decisions.

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